Decide how many employees will work in the Department of personnel. Modern personnel management in addition to traditional personnel records, document management and publication orders on the staff composition includes and other tasks. This methodological development for the selection of candidates, organization of cooperation with recruitment agencies, creating and updating database of applicants. The personnel Department should also monitor the implementation of official duties by employees of the enterprise, to organize their training and certification, to oversee the issues of labor and wages.
The division of responsibilities between the employees of the personnel Department in accordance with these objectives. If necessary, create a group of a few people who will be engaged in selected directions. Write the position of the Department of personnel and job descriptions for every job. In the position of the Department of personnel list of its main tasks and functions. Identify those rights which are vested in the members of the personnel Department and their responsibility. Prescribe in the document how you will communicate with the other structural units.
Prepare a list of regulatory documents which employee staffing services your company will be guided by in their work. Consider whether the development and publication of local regulations that will apply in your company.
Make a range of cases, which will lead the HR Department in the company. Develop forms of statistical reporting, determine the frequency of compiling and reporting personnel accountability. Develop requirements for registration of personnel documentation, check its legitimacy. Develop a position about the archive, define retention periods of documents.
Consider the issues of optimization of work of HR Department, automation. Purchase specialized software, conduct training and implement it in your company.
Advice 2: How to organize the military records in the organization
According to the Federal law "On defense" № 61-FZ, all enterprises in Russia should be organized in military accounting — the system of registration of citizens for military service. Under this law, all military service and persons subject to conscription, at the conclusion of the employment contract must provide the personnel Department the documents of the military account. Therefore, to organize the military records in the organization should be immediately after the recruited staff.
Register and put on military records his business in the military Commissariat immediately after its registration, incorporation and tax registration. Pre-contact a military Commissariat and to clarify the list of documents, necessary for the production of the organization of military registration, as local authorities have the right to set their own requirements.
Calculate the number of HR employees who will be directly engaged in questions of the military account. If the planned number of employees is large, it will require 1 exempt employee liable for every 2000 employees. If there are less than 500, then military service may exercise any employee of the personnel Department in combination.
Determine the number of conscripts and reservists employees. Don't forget to take into account women who received an education equivalent to military specialties. Place your order on the organization of military registration of your company, which you should assign responsibility for this work, employees of the personnel Department.
Prepare a work plan for conducting of the military account, which must be signed by the head of the company. Coordinate this plan with the military Commissioner. Make a list of employees that are in stock.
Develop an open reference information for those employees within the Agency who are subject to military registration. Specify it is their responsibility, duties and order of actions in case of introduction of martial law. Familiarize yourself with this document liable to the employees for signature.
Familiarize employees of the personnel Department, responsible for maintaining the military register with a "Statement of the General staff of the Armed Forces of the Russian Federation for conducting of the military account in organizations" and determine in accordance with this document, the responsibilities of each. Describe these responsibilities in job descriptions.