Specify the date of the invoice and its number. Account number for advance payment can be any, if the company does not foresee similar numbering. The account also may not have the numbers. The account can be valid for a certain period of time or be indefinite. Make a note at checkout with this requirement.
Include in the bill the necessary information about the product, for which payment is made. Enter the price per unit of product and unit of supplied products (pieces, unit weight, or volume). Enter the number of billable products and the total amount of the bill. The final amount, specify in words.
Detailed list in the bill payment details, which should be listed payment. Error in single sign may be the cause of the return by the Bank of the payment order.
Specify the account contact information to the payer had the opportunity to clarify all unclear moments on the stage of creation of the payment document. If the explanations and clarifications required to the Bank for payment, the request can take up to five working days.
Include in the bill a reminder of the need to submit a power of attorney upon receipt of the goods. Enter information about where you can get paid for the goods and information about the employee responsible for the shipment.
The invoice must be signed by the head of the organization issuing the product. It could be signed by the authorized employee. Signature stamped with the organization seal.
In large retail organizations create accounts on Deposit begins the chain of movement of goods and document management. The account number can be included in the document management system and be the number/account of the buyer/client. Date of invoice is the start timing of the reservation of goods in stock.
When operating in the trade organization's bonus program for customers in the account may be prescribed by the conditions for the accumulation and use of bonuses.
Advice 2: How to issue an invoice for advance payment
None of the legal document is not assigned the duty of placing the seller 's account for payment. Any accountant can decide whether to put the document or not. Invoice is not a confirmation of shipment and does not mean the buyer's agreement to pay for the goods. But some organizations prefer to work under the scheme of placing of accounts — statement of accounts-invoices — shipment of goods — an invoice.
The obligation of the seller to put the invoice can be included in the supply agreement. In this case, the wording "payment of the goods within a specified time after the billing account" means the buyer's obligation to pay the issued document in agreed terms. If the contract does not provide billing invoices, payment of goods is made on the basis of the invoice in advance. When the price of the goods defined in the agreement and provided for a basis of obligation to pay for the goods at the buyer's account can not be set.
Special requirements that apply to the account in advance no. When planning, try to stick to General provisions, provided that at registration of primary documents. When placing the account on an advance quote there your payment details, full name of the organization, the buyer, the quantity of the item, its price and total amount for payment. The document must be signed by the head of the organization, number and date of issue. Printing account can put.
If your organization operates on the common scheme of taxation is VAT, take into account separately the amount of tax. But deduction for this tax you will be able to issue only on the basis of invoices of article 169 of the tax code. Ie .the account can not be set, and the invoice need to write necessarily. In the account, you can specify the validity period. For example, payment for the goods within 5 days after issuing the invoice.
After issuing bills for advance payment you are required to exhibit the same amount for the invoice. This responsibility is mandated by section 3 of article 168 of the tax code.
Is the advice useful?
Does not prohibit the introduction of any information on the form account. For example, you can specify contact phone of your organization, information about discounts, name managers working with wholesale or retail buyers.