Advice 1: How to write meeting minutes

At the end of the meeting you should draw up a Protocolto fix the agenda of the meeting, the decisions made, the conditions under which they are carried out. the Protocol it is important to execute immediately after the meetingand not postpone "on then". Well, if you keep the Protocol can professional Secretary. However, if it's not, this can work and other persons who know certain rules of Protocols meetings.
The one who conducts the Protocol of the meetingshould be aware of all the decisions of previous meetings to understand the logic of decisions. If you are conducting the Protocol at the meeting, take a copy of the Protocols a few previous meetings. At the meeting immediately fix the issues included on the agenda.
In front of each issue on the agenda, write down all the ideas expressed during the meeting. This can be done briefly, because the Protocol will be finally issued not in the course of the meeting, and after it. The meaning of these records is that you don't miss any important views. Also write down the names of those who vote, to remember who said what and on what subject. From the statements of record only facts, not personal opinions or assumptions.
The very design of the Protocoland should occur immediately after meetingsthat are not forgotten or important points were not lost record. The Protocol should contain a brief description of the meeting in the style business. To do this, use indirect speech, write everything in past tense: "I. I. Ivanov noted that...".
The content of the Protocoland shall consist of:
1. the header indicating the purpose of carrying out and date of the meeting, sometimes also indicating the start time of the meeting;
2. lists those present and not present persons;
3. a brief summary of the decisions taken, with an indication of the initiators of these decisions.

Advice 2: How to make a Protocol of the meeting

Protocol of the meeting is a document, which contains a phased record of discussion and what decisions were taken. The document is drawn up over the next three days after the meeting. The basic rules for the execution of the Protocol following.
The document is issued on the basis of rough handwritten notes, audio recordings or transcripts, which the Secretary maintains the meeting as well as materials prepared specifically for meetings, presentations, projects, decisions, agenda and lists of attendees.
On the first line of Protocol is written the official name of the business or organization. The second – in capital letters the document PROTOCOL. Below – date of meeting (not the date of booking records), the number assigned during registration and the place of writing. Further, in the lower left corner in capital letters is the record of the meeting. Do not forget to align in the genitive case with the word "Protocol". For example, "meeting of the heads of departments".
In the introductory part of the document shall include the following information: name of the Chairman and Secretary, the number of participants and specially invited people, the agenda of the meeting. The names of the members of the collegial body or persons having the right to vote, are written strictly alphabetically. When specifying the total number present, without naming names in the Protocol, note on the registration list is required ("list attached"). The list must be annexed to the Protocol. Last recorded numerical listing of issues discussed at the meeting showing the names of speakers and presenters.
The main part of this document consists of three structural parts, the number of issues on the agenda. Each part is based on the scheme: "listened" or "was", "decided", "decided" or "resolved". Provides a meeting and discussion on each item of the agenda. In "made" is sometimes written questions and answers. For example:
"Question: If the decision on reorganisation of a company, whether laid-off employees?
Answer: No" (the names do not need to specify)
In the category of "resolved" are recorded and the results of the vote. Either "Unanimous" or "for" - 10, "against" - 4, "abstained" - 3. The text of the decision is recorded in the form of the imperative, must indicate the period of performance and performer.
At the end of the designed Protocol shall be signed by the Chairman and Secretary.
The name of the organization. Date. Agenda. Present (number or name). Listened. Agreed. Listened. Agreed. Solution.
Useful advice
Title, date and number of the minutes. The Protocol header will be the name of a collective body or a meeting. For example, the Protocol (what?) meetings of the pedagogical Council; meeting of the heads of departments, etc. But the text of the Protocol can be documented in different forms: quick or full. Brief Protocol — fixes discussed at the meeting, the issues, the names of speakers and the decisions taken. Such a Protocol are the most often in cases when the session is operational.
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