Advice 1: How to make an act of reconciliation

In small business common situation, when the accountant does not use specialized accounting programs. If necessary, make an act of reconciliation with counterparties it is free-form allowed by Russian legislation. However, some common points of this document is to provide, as they relate to the traditions of business turnover.
Traditionally used such wording in the title of the document: "the Act of reconciliation of accounts between (our company name) and (name of contractor) for the period from (date 1) (date 2)". Date 1 and date 2 is the date included in the period for which it is drawn.
The table
At the top should indicate that the act is made according to the records of our company, and the unit of settlement (rubles or another currency). The main part of the act is a table consisting of four columns: operation, maintenance of operation the debit (payment), credit (shipment).
The first line should go initial (incoming) balance is the balance of mutual settlements at the beginning of the period for which the act. The table is filled row by row operations. After listing all the transactions a separate line is considered to be the total debit and credit. The last row of the table is the end (outbound) of balance.
Signatures of the parties
After the table usually write the following sentence: "According to (our company name) on (date 2) debt (partner name) before (name of our company) is (calculated balance figures and words in brackets)". This is followed by signatures of responsible persons with the transcript name. The same signatures are provided next to the responsible persons of the company.
The reconciliation report is ready. Now it is needed to sign and leave each party 1 copy. Signed the act of reconciliation must be filed in the folder of the counterparty. In the future, it will protect against possible bad faith on the part of the vendor or buyer.

Advice 2: How to do the reconciliation report

How to make an act of reconciliation of mutual settlements with contractors? The easiest way is to make the act of reconciliation of specialized accounting software, in which you keep records.
So, in the program 1C version 7.7, click Reports / specialized / an act of reconciliation. Pre-check whether the operations for this partner included in the program if the Bank statements. The program prompts you to enter the period for which you make the act, and to choose a contractor. The reconciliation report will be created automatically, then you can print it or save it.
If you do not have accounting software and you bookkeeping manually, and the act of reconciliation you will have to make by hand. The Internet to find the form of the act of reconciliation and a sample of his fill. In the "cap" in the center write "the Act of reconciliation of mutual settlements", below specify the name of your organization and the contractor, and the period for which matching is.
Make the table part of the reconciliation statement indicating the number and date of the primary document of sale or document of payment by the buyer. The tabular part of the reconciliation split into two parts. One part is filled according to the vendor, the second – according to the buyer. In my part of the table in the column "debit" reflects the sales value if you are a supplier, or payment if you are a buyer. In the column "credit" enter the amount of payment received from the buyer.
Under the table part make a record of the presence of debt in your data, specify the date and amount of the debt, if any. Below signature of head of organization or authorized person.

Send a reconciliation statement to the counterparty, in the cover letter offer to reconcile mutual settlements. If an offer of reconciliation you have received from a partner, complete a table of their data and signed, return to the counterparty.
Cases of discrepancies in the account happen quite often. There are several reasons. This negligence in the transmission or receipt of goods, is and lost invoices, and it is uncounted or incorrectly counted return. To detect errors and inconsistencies of accounting using the reconciliation process.
Useful advice
With each counterparty should regularly verify data on mutual settlements. Even if the calculations are performed immediately and in fact, the two sides signed an act of reconciliation will save in the future from possible bad faith of the supplier or the buyer.
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